11th February 2021

Virtual Meetings Are Here To Stay

Something most organisations have adapted to during the pandemic has been virtual engagement and decision making.  With restrictions on meeting face to face, boards and committees have embraced virtual conferencing platforms such as Zoom, Teams and Skype.

In normal circumstances, organisations are required to follow the rules about holding board or committee meetings in their governing document, be it their articles of association, trust deed, or constitution.  These rules can be quite prescriptive, particularly where the governing document has not been reviewed in a while, and can require meetings to be held face to face.

However, during the pandemic, virtual meetings have been permitted temporarily under the Corporate Insolvency and Governance Act 2020, which introduced measures that take priority over certain rules set out in an organisation’s governing document.  These measures have allowed board meetings and AGMs to be held virtually, for the passing of board and members’ resolutions e.g. approving annual accounts and appointments of new board members, all using a virtual conferencing platform.

The temporary measures under the Act have been extended to cover the current lockdown and are expected to be in place until the end of March 2021.  After that date, it is anticipated that they will cease to apply, so any organisation wishing to continue to hold meetings virtually will need to ensure that doing so is permitted under its governing document.

When we asked a few organisations whether they intended to continue holding board or committee meetings virtually after the pandemic, the response was a unanimous ‘yes’!   Some organisations might find it useful to have at least one face-to-face meeting each year such as a strategy meeting, but the flexibility that virtual meetings allow will continue to be attractive.  Meeting remotely can also help recruit new board members or trustees who live further afield.

OSCR has recently stated that it considers having ‘virtual’ provisions in your governing document can only be a good thing in terms of the resilience of your organisation going forwards. If you wish to continue holding virtual meetings, check your governing document.  We can do this for you, and, where necessary, make the appropriate changes. For more information, please get in touch with Blackadders‘ Corporate & Commercial Team working in Aberdeen, Dundee, Edinburgh, Glasgow, Perth, and across Scotland.

Sarah Winter, Associate Solicitor
Corporate & Commercial
Blackadders LLP


The opinions expressed in this site are of the author(s) only and do not necessarily represent the opinions of Blackadders LLP.

Blackadders takes all reasonable steps to ensure that the content of this site is accurate and up to date. The site is not, however, intended as a substitute for seeking legal or other professional advice but rather as an informative guide to the services provided by Blackadders and topical legal developments. Site visitors should always seek advice tailored to their specific situation. Consequently, Blackadders accepts no responsibility for any loss or damage suffered by anyone acting or failing to act on the basis of information contained on this site. Downloading of material contained on this site is at the user’s own risk and all necessary virus checks must first be carried out by the user. Blackadders is not responsible for the material found on any web sites linked to this one and links to this site may only be made with Blackadders prior consent.


Blackadders owns the copyright in this blog and all material contained on it. The material on this site may be downloaded for personal use only and must not be altered. Otherwise, Blackadders’ written consent is required before any material on this site is reproduced, copied or transmitted in any way.

Privacy Statement

Information passed to us via this site is kept confidential and will not be disclosed to third parties except if authorised by you or required by law.

© Blackadders LLP 2022

Members of the Law Society of Scotland.

Blackadders Solicitors is a trading name of Blackadders LLP, a limited liability partnership, registered in Scotland No SO301600 whose registered office is 30 & 34 Reform Street, Dundee, DD1 1RJ. Reference to a ‘partner’ is to a member of Blackadders LLP.

Back to Business Legal News from Blackadders Solicitors