Paralegal, Residential Conveyancing

Paralegal, Residential Conveyancing Dundee

Job Purpose

To provide high quality legal advice and support services to our clients in the Residential Conveyancing process.  To assist the firm in achieving its stated professional and commercial objectives.

Key Responsibilities

  • Lead meetings, take instructions, explain documentation to clients and have documents signed.
  • Experience of the property market and its concept – knowledge to be built upon by attending monthly meetings.
  • Perform tasks relating to the conveyancing process i.e. examining title, preparation of relevant legal documents, title deeds, settlements, post settlements etc.
  • Land Registration – the need to carry through to completion.
  • Drafting of relevant legal documentation.
  • Dealing with settlements – requirements of both the seller and purchaser.
  • Prepare Standard security documentation; have a clear understanding of CML requirements.
  • Introduction to special types of property transactions i.e. new build properties and repossessions.
  • Ensure the ledger is balanced to Zero immediately after settlement and prior to closure of the file.
  • Making cross-referrals to colleagues – for example, a Conveyancing solicitor will work with a Private Client solicitor for Wills and Powers of Attorneys.
  • Undertaking necessary administration, e.g., completing time recording so that charges for work can be calculated, billing clients for work completed on their behalf.
  • Keep CPD records up to date and comply with the compulsory CPD requirements.
  • Chasing aged debts with the same energy used to represent clients.
  • Behaving in a manner appropriate for a full team member.
  • Contribute to the business development efforts of others.
  • Develop and maintain positive relationships with clients, and be available and attentive to clients.
  • Have the client’s confidence in your abilities and satisfaction with your work.
  • Ensure you work in an ethical manner and fully comply with the values of the Firm.
  • Respect colleague’s professional and management judgement.
  • Comply with management procedures.
  • Support the firm’s objectives and treat clients as assets of the firm.
  • Manage a reasonable workload, working independently and producing work in a timely fashion.
  • Know the applicable law within your own specialised area (including current developments).
  • Analyse a situation quickly and accurately.
  • Write clearly and persuasively.
  • Negotiate skilfully in a client’s best interests.
  • Exercise good judgement, differentiating between when to decide and when to consult with others.
  • Be responsible for your own workload, typing and administration.
  • Prepare detailed file notes/documentation.
  • Adhere to Blackadders policies and procedures and Law Society of Scotland Regulations, including Money Laundering etc.
  • To ensure that Safe Working Practices are adhered to, in accordance with Health and Safety Legislation and Blackadders LLP.

Professional Standard

  • Formally registered with the Paralegal Society.
  • To work and behave in a professional manner and within the highest ethical and other standards of the profession.
  • Comply with procedures set out in the office procedures manual, professional standards and any requirement set by the Law Society of Scotland.
  • To ensure monetary transactions are dealt with efficiently and in accordance with Anti Money Laundering regulations.
  • To maintain the strictest standards of client confidentiality at all times.

Performance Measured By:

  • Conducting matters on behalf of clients to their satisfaction.
  • Careful file management and the keeping of detailed contemporaneous attendance notes of all work done on behalf of our clients.
  • Compliance with time recording requirements and reaching financial targets.
  • Required amount of CPD training fulfilled within each year.
  • Knowledge and use of conveyancing laws and procedures.
  • Efficiency in dealing with work and accuracy of work produced.
  • Ability to work with initiative; maintaining a flexible and responsible approach.
  • Personal development and contribution to the overall objectives of the firm.
  • Good attendance and timekeeping.

Other Duties

There may be a requirement to perform duties other than those given in the job description for the post.   The particular duties and responsibilities attached to posts may vary from time to time without changing the general character of the duties or the level of responsibility entailed.   Such variations would not of themselves justify the re-evaluation of a post.   In cases, however, where a permanent and substantial change in the nature of the duties and responsibilities of a post occurs consistent with a higher level of responsibility, then the post would be eligible for re-evaluation.

Job Description 

Job Title: Paralegal
Date: May 2021
Division: Property
Unit: Residential Conveyancing
Responsible to: Director


Interested in applying for this position?


Application form for Paralegal, Residential Conveyancing


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Referee 1
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Criminal Convictions

Rehabilitation of Offenders Act 1974 – Advisory Note

You must answer the question on the application form as to whether you have ever been convicted of a criminal offence or been given an official written caution. If you have you must give details of all convictions and official written cautions including dates. You must also disclose details of any proceedings pending. These details should be enclosed in a separate sealed envelope, marked ‘confidential’ and clearly stating the post which you are applying and be returned with your application form. The information you give will be treated in confidence.


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