Privacy Notice

Whatever way the wind blows. We are here for you.

A Summary of our Privacy Notice
Explaining how we'll use your personal information and keep it safe.

Who We Are

Blackadders LLP is committed to confidentiality and protecting our clients’ and our contacts’ personal information. Our Privacy Notice explains your privacy rights and how we gather, use and share information about you. We are a limited liability partnership registered in Scotland. We trade as “Blackadders” or "Blackadders Solicitors". If you want to get in touch, our Data Protection Officers can be reached by email at privacy@blackadders.co.uk or by post at Data Protection Officer, Regulation and Compliance, Blackadders LLP, 30 & 34 Reform Street, Dundee DD1 1RJ, United Kingdom.

See sections 1 and 2 of our full Privacy Notice below.

Your Privacy Rights

You have various privacy rights under data protection law. You have the right, as an individual, to object to how we process your personal information. You also have the right to access, correct, sometimes delete and restrict the personal information we use. In addition, you can complain to us and to the data protection regulator. The quickest way to exercise your privacy rights is to contact our Data Protection Officer by email at privacy@blackadders.co.uk or by post at Data Protection Officer, Regulation and Compliance, Blackadders LLP, 30 & 34 Reform Street, Dundee DD1 1RJ, United Kingdom. Visit www.ico.org.uk/global/contact-us for contact details for the Information Commissioner’s Office.

How We Gather Your Information

In addition to the information you provide to us directly, we may collect personal information in other ways such as from an anti-money laundering electronic search provider. Sometimes we collect information from someone else that you know, for example, if a member of your family has asked us to make a will or trust for them which names you as a beneficiary or to create a power of attorney with you acting as an attorney for them or if you are helping to fund their property purchase. For your safety and for legal reasons we collect personal information by using CCTV in our offices.

To keep your data secure and allow us to stay in contact with you, please let us know whenever your personal information changes. For example please let us know when you move house, change your name on marriage or divorce or get a new email address, so we can keep our records up to date.

Section 4 of our Privacy Notice explains more about how we gather personal information.

 

How And Why We Use Your Information

We need some personal information before we can provide our services to you, for example, to allow us to check your identity. The exact personal information we need varies depending on the type of service we’re providing and our staff will explain exactly what is needed. If you ever have a question about why something is needed you can ask us. In some cases we won’t be able to provide services to you if we don’t have all the personal information we need.

We use your personal information to provide you with our legal and estate agency services, to comply with the law, court orders or court appointments, to enforce our legal rights where necessary (including debt recovery). We also use your personal information to improve and market our services to clients (unless you have indicated that you do not wish to receive marketing from us or have unsubscribed) or to market our services to non-clients (with your consent).

Sometimes we need to use sensitive personal information such as medical details to provide our legal services. For example, information about your health can be very important in family law or employment law matters, if we’ve been appointed as your guardian or when you’ve asked us to put a power of attorney in place. Often we need to use this sensitive personal information to establish, exercise or defend legal claims. In any other cases, you can withdraw your consent to Blackadders using your sensitive personal information at any time but this may affect our ability to offer you our services. 

Find out more in section 5 of our Privacy Notice.

Sharing And Transferring Your Information

We only share personal information confidentially with our suppliers and other third parties where needed to provide you with the best legal and estate agency services, where required by law or with your consent. These companies will not contact you directly unless you have agreed to that.

Our suppliers are companies we have carefully selected to provide services to us such as offsite file storage, waste services, overflow typing services, IT systems, websites, property services and debt collection.

Examples of third parties we need to share your personal information with include public registers, courts and other public bodies and other professionals. An example of another professional is that if we are providing legal services to you in connection with a house purchase, we will share certain personal information confidentially with the solicitor who represents the seller. We will only do this to the extent necessary for providing our services or on your instructions.

We share some office premises, staff and equipment with our sister firm, Blackadders Wealth Management LLP but we will ask for your consent before sharing your personal information with them for wealth management services.

All of these organisations are required to comply with data protection law and are regulated by a data protection regulator.

Sections 6 and 7 of our Privacy Notice will give you more details about this.

Keeping Your Information

We keep your personal information securely for as long as we need to for the purposes described in section 8 of our Privacy Notice.

Your Consent

Sometimes we need your consent to use your personal information, for example for marketing if you are not our client or for using sensitive personal information if it is not necessary to establish, exercise or defend legal claims. Where you have given us consent, you have the right to withdraw it at any time.

See sections 9 and 3 of our Privacy Notice for more details.

Read our full privacy notice for more information

Blackadders is committed to protecting your personal information in accordance with the requirements of the General Data Protection Regulation (GDPR) and UK data protection law. Our Privacy Notice provides full details about your privacy rights and how we gather, use and share information about you. 

Our Privacy Notice will become effective from 18 December 2019, replacing all previous versions.

Contents:

1. Introduction
2. About us
3. Your privacy rights
4. How we gather your personal information
5. What personal information we use and how and why we use it
6. Sharing your personal information with or getting your personal information from others
7. Transfers outside the UK
8. How long we keep your personal information for
9. Your consent
10 Your online activities (cookies)

Download our full Privacy Notice

1. Introduction

1.1 Client confidentiality has always been an essential part of our business so it should be no surprise that Blackadders takes your privacy very seriously. You can find out more here about your privacy rights and how we gather, use and share your personal information. That includes the personal information we already hold about you now and the further personal information we might collect about you, either from you or from a third party. How we use your personal information will depend on the particular legal or estate agency services we provide to you.

1.2 “Personal information” (or personal data) is any information relating to an identified or identifiable natural person (i.e. an individual). For example this includes a name, an identification number, location data, an online identifier or any other identifier of that person’s physical, physiological, genetic, mental, economic, cultural or social identity.

1.3 Our Data Protection Officer provides help and guidance to make sure we apply the best standards to protecting your personal information. Our Data Protection Officer can be reached by email at privacy@blackadders.co.uk or by post at Data Protection Officer, Regulation and Compliance, Blackadders LLP, 30 & 34 Reform Street, Dundee DD1 1RJ, United Kingdom, if you have any questions about how we use your personal information or if you would like more information about anything in this Privacy Notice. See section 3 Your Privacy Rights for more information about your rights and how our Data Protection Officer can help you.

1.4 This Privacy Notice provides up to date information about how we use your personal information and will update any previous information we have given you about using your personal information. We will update this Privacy Notice if we make any significant changes affecting how we use your personal information, and if so we will contact you to let you know about the change.

1.5 Our website contains links to other websites. This Privacy Notice only applies to this website so when you link to other websites you should read their own privacy policies.

2. About us

2.1 We are what is called the 'controller' of personal information we gather and use. When we say 'we' or 'us' in this Privacy Notice, we mean Blackadders LLP trading under the brand “Blackadders”. Blackadders LLP and its solicitors are regulated by the Law Society of Scotland. Blackadders LLP is a limited liability partnership registered in Scotland (number SO301600), at registered office: 30 & 34 Reform Street, Dundee, DD1 1RJ, United Kingdom.

2.2 If you are a customer of Blackadders Wealth Management please note that these services are provided by a separate entity, Blackadders Wealth Management LLP, which is not covered by this Privacy Notice. The privacy notice for Blackadders Wealth Management LLP can be found on their website at http://www.blackadderswm.co.uk

3. Your privacy rights

3.1 You have various privacy rights under data protection law. You have the right, as an individual, to object to how we process your personal information. You also have the right to access, correct, sometimes delete and restrict the personal information we use. In addition, you can complain to us and to the data protection regulator.

3.2 The quickest way to exercise your privacy rights is to contact our Data Protection Officer by email to privacy@blackadders.co.uk or by post at Data Protection Officer, Regulation and Compliance, Blackadders LLP, 30 & 34 Reform Street, Dundee DD1 1RJ, United Kingdom.

3.3 Your privacy rights and how to exercise them are explained in detail below:

Please contact our Data Protection Officers using the contact details above or your usual Blackadders contact to exercise any of these privacy rights:

Your privacy right More details How to exercise it
Right to object, including to marketing You can object to our processing of your personal information, to receiving direct marketing from us or to communications we have sent you because of legitimate interests. Please provide details of your objection.
Access to your personal information You can request access to a copy of your personal information that we hold, along with information on what personal information we use, why we use it, who we share it with and how long we keep it for. You can make a request for access free of charge. This is sometimes called a ‘subject access request’. Please confirm all requests for access in writing (e.g. post or email), and provide us with evidence of your identity and details of any reference number(s) you have.
Rectification You can ask us to correct or complete any inaccurate or incomplete personal information held about you. Please explain the changes you would like us to make.
Erasure

You can ask us to delete your personal information where it is no longer necessary for us to use it, you have withdrawn consent, or where we have no lawful basis for keeping it. This is sometimes called the “right to be forgotten”.

If it is necessary for us to keep your personal information, for example to comply with our legal or regulatory obligations or legitimate interests in legal proceedings or claims, then we would have to decline your request but we would fully explain this to you.

Please confirm all requests for erasure in writing (e.g. post or email), and provide us with evidence of your identity and details of any reference number(s) you have.
Restriction

You can ask us to restrict our use of the personal information we use about you where you have asked for it to be erased or where you have objected to our use of it.

Please provide details of the restriction you would like.

Please contact your usual Blackadders contact to exercise this privacy right:

Your privacy right More details How to exercise it
Right to withdraw consent to using sensitive personal information If you have given us sensitive personal information or we have received it from someone you know, you can withdraw your consent to us holding and using this information at any time. This does not apply if processing this information is necessary for the establishment, exercise or defence of legal claims. 

Please provide us with details of any reference number(s) you have.

Your contact will then let you know if it is possible for us to continue our services without using this data.

For this privacy right please use the unsubscribe link at the bottom of our emails. Alternatively, for our legal services marketing you can, email marketing@blackadders.co.uk or write to ‘Marketing, Blackadders LLP, 30 & 34 Reform Street, Dundee DD1 1RJ, United Kingdom'. For our property mailing list, you can email property@blackadders.co.uk or write to 'Property Services, Blackadders LLP, 30 & 34 Reform Street, Dundee, DD1 1RJ, United Kingdom'.

Your privacy right More details How to exercise it
Right to unsubscribe or withdraw consent to marketing You have the right to stop receiving marketing communications from us at any time or update your marketing preferences. Please provide your name, address and email address and explain you wish to unsubscribe. 

Please note that these privacy rights